The South Island Patient Information Care System (SI PICS) is the South Island’s new regional patient administration and information system.
It is being configured and implemented by all five South Island DHBs and will enable a more streamlined patient journey through the South Island health system – between hospitals, primary care and community care providers.
About SI PICS
SI PICS will be used to manage inpatient activities and outpatient appointments, waiting lists, admissions and discharges, and alerts and allergies. It will provide a single record of patient activity.
SI PICS will replace eight non-integrated patient administration systems (PAS) currently in use across the South Island, and will include new functionality to enable even greater integration of clinical and administrative functions in a way not previously possible. It will simplify processes for staff and provide patients with a more efficient health care service now and in the future.
SI PICS is being led by the South Island Information Services Service Level Alliance (ISSLA). The system is being configured from an existing Orion Health product and is designed to evolve over time, with additional functionality being added in cycles.
Canterbury was the first DHB to begin implementation of SI PICS – the first phase coincided with the opening of the new Burwood facility in June 2016. It has since been implemented across Nelson Marlborough DHB and further Canterbury DHB sites.
The aim is that by the end of 2020 all five South Island DHBs will be looking at the same screen and accessing the same information across the region.
The five South Island DHBs are configuring and implementing SI PICS together, with extensive input from clinicians and administrators, and in collaboration with system provider Orion Health.
The Regional SI PICS Steering Group is responsible for the overall delivery of the project.
The Regional SI PICS Team partners with provider Orion Health on development cycles and works closely with local implementation teams to ensure local requirements are met.
The Functionality Design Group (FDG) leads the design process for SI PICS, using both their own knowledge and tapping into the expertise that exists within the South Island DHBs. This group is supported by the Wider Functionality Design Group.
Super users are experts in the current patient administration systems and will become the local SI PICS experts. During configuration, they provide valuable input into the functionality and design of SI PICS, working alongside the Functionality Design Group. During local roll-outs, they provide demonstrations, answer questions and support staff in their local DHB.
Each DHB will have a local implementation (or project) team tasked with ensuring local processes are updated and preparing staff for the transition. These teams are made up of testers, trainers, super users, business process analysts and business systems analysts.
Implementation (or project) teams provide the link between their organisation, the regional team, FDG and partner Orion Health to ensure their organisation is adequately reflected in the planning and development stages of the software build and implementation.